Dues, members, and governance —
one workspace.
Collect recurring dues, give members a portal, keep your documents in one vault, and run votes — on the same accounting and governance engine that powers our condo/HOA boards, at a flat price with no per-member fees.
No card to start · No per-member fees · Online dues + member portal
| Unit 12 · A. Whitfield | $240 | Paid |
| Unit 14 · D. Park | $240 | Paid |
| Unit 21 · R. Nguyen | $240 | 14 days late |
| Unit 25 · S. Abara | $240 | Paid |
See it in the product.
Real screens from Proprietio, with the data of a demo condo association.
Votes, board members and terms in one place.
- Owners vote from their portal
- Board members and their roles
- Meetings, documents and elections
Dues and special assessments, unit by unit.
- Special assessments billed per unit
- Reminders and late fees
- Owners pay from their portal
A collections policy that runs on its own.
- Courtesy notice, demand letter, intent to lien
- Steps that wait for a manager’s approval
- Nothing chased until you turn it on
Everything a membership org needs
Recurring dues + AR
Bill membership dues on a schedule, apply late fees, and track who's behind — on a real double-entry ledger.
Membership management
Members instead of tenants, memberships instead of leases — one record per member with their membership, dues, documents and portal login.
Governance & voting
Run votes and record results with a tamper-evident audit trail (the same engine behind our condo/HOA boards).
Document vault
Bylaws, minutes, and statements in one members-readable vault — no more emailing PDFs around.
Facility booking
Let members reserve shared spaces and amenities online.
Member portal + mobile
Members pay dues, see documents, vote, and message the board from web and mobile.
Delinquency AI
For each past-due member the AI recommends the next dues-collection step and drafts an empathetic message — the board approves before anything sends.
Member SentimentAI
Short satisfaction surveys after key touchpoints are scored automatically and flag at-risk members — Low / Medium / High — before they disengage.
Membership management, member directory, event management
The three things every association runs on, in the same workspace as its dues and its votes.
Membership management
One record per member: the membership, the dues, the documents, the portal login.
- Add members one by one or import your roster; each is attached to a membership and a dues schedule
- Board seats and roles on the roster — president, treasurer, secretary, member
- Dues balance, statements and documents on the member’s own record
- Portal access on web and mobile: pay dues, read documents, vote, message the board
Member directory
Members find each other — only those who chose to be listed.
- Opt-in from the member’s own profile; nobody appears without choosing to
- Each member decides whether their email and phone are shown
- Name, unit or membership, a short bio, and the contact details they shared
- In the member portal, on any device
Event & meeting management
Annual general meetings, board meetings, special sessions — and the shared spaces around them.
- Plan the meeting: date, room or video link, an agenda built item by item
- Send the notice to every member with a record of who received it; amend it if the plan changes
- RSVPs, proxies, attendance and quorum tracked per meeting
- Minutes written and approved in the app, then filed to the document vault
- Facility reservations: members book shared rooms and amenities online, with approval rules and time windows
From dues to decisions — handled in one place
Add members
Import your roster — members and memberships, not tenants and leases. Each one gets portal access.
Schedule dues
Set a recurring dues schedule; the system invoices, collects online, and flags late payers automatically.
Hold the meeting, run the vote
Send the notice, collect RSVPs, then put the question to the membership and record the result with a tamper-evident audit trail.
Publish the record
Minutes, bylaws, and statements land in the document vault for members to read anytime.
Priced for self-managed boards, not management companies
Enterprise HOA platforms are sold to large management firms by the door, with minimums and implementation projects. Proprietio is built for the board or club that runs itself.
| Proprietio | Enterprise HOA platforms | |
|---|---|---|
| Pricing | Flat $45–$149/mo, published — no per-member fees | Per-door / quote-only, monthly minimums (often $280+/mo) |
| Getting started | Self-serve free trial, no setup fee | Sales-led onboarding; implementation fees common |
| Best fit | Self-managed HOAs, condos, clubs (20–300 members) | Large community-management companies |
| Dues + accounting | Real double-entry GL included | Included — at enterprise pricing |
| Governance / voting | Built in with an audit trail | Varies by tier / add-on |
Honest about scope
Flat-rate pricing — no per-member fees
Public, predictable, cancel anytime.
- Recurring dues + AR
- Member portal
- Document vault
- Online payments
- Everything in Lite
- Governance + voting
- Facility booking
- Priority support
- Everything in Pro
- QuickBooks Sync
- Migration help
- Onboarding
Association questions, answered
What kinds of organizations is this for?
Self-managed HOAs and condo boards, residents’ and homeowners’ associations, and member clubs or societies — anywhere you collect recurring dues, keep documents, and make decisions as a group.
Do you charge per member or per door?
No. Pricing is flat — $45/mo (Lite) or $149/mo (Pro) no matter how many members or units you have. There are no per-member, per-door, or per-transaction setup fees.
Can members vote online?
Yes. You can run votes and record results with a tamper-evident audit trail — the same governance engine behind our condo/HOA boards — so the outcome is verifiable after the fact.
How does membership management work?
Add your members or import your roster. Each member has one record: their membership and dues schedule, their balance and statements, their documents, their portal login, and any board seat or role they hold.
Is there a member directory?
Yes. The member portal has a directory of the members who chose to be listed. Each person opts in from their own profile and decides whether their email and phone are shown — nobody appears without choosing to.
Can we manage events and meetings?
Yes. Plan annual general meetings, board meetings, special and emergency sessions: build the agenda, send the notice with a record of who received it, collect RSVPs and proxies, record attendance and quorum, then write and approve the minutes in the app. Members also reserve shared rooms and amenities online.
How do recurring dues work?
Bill membership dues on a schedule (monthly, quarterly, or annually), apply late fees automatically, and see exactly who’s behind — all posted to a real double-entry ledger.
Is there a document vault?
Yes. Keep bylaws, meeting minutes, and statements in one vault that members can read from their portal, so the board isn’t emailing PDFs around.
Is there a free trial?
Yes — start a 15-day free trial with no card to start. Set up your association, add members, and schedule dues before you commit.
Talk to us about your association.
Tell us about your association and the plan you're weighing — we'll walk you through dues, the member portal, document vault, and governance/voting, and answer migration questions.
- Your report is emailed in minutes.
- Competitor prices are sourced and dated.
- No call unless you ask for one.
Run your association without the busywork.
Dues, members, documents, and votes — in one place.
Start free trial
For residents