Best HOA & Condo Voting Software With Weighted Votes (2026)

Several tools say on their own sites that they weight online votes by ownership share. Vote.Direct, VotingPRO and VoteAlly are dedicated voting platforms that load a weight per unit (ownership percentage, shares or unit entitlement) and tally by it. Condo Control and PayHOA put weighted voting inside a broader association platform, and MeetingPulse weights live votes at a meeting. Proprietio weights owner-roll votes by each unit's ownership share inside the same account that bills dues and special assessments. Whichever you pick, your governing documents and state or provincial law decide whether electronic voting is allowed and how votes are counted.

Proprietio publishes this guide and includes its own product — we say where it fits and where it does not. Every other vendor is described from its own website, linked.

In a condominium, a vote is often not one per person or even one per unit. The declaration often allocates each unit an undivided percentage interest in the common elements, and in many associations that percentage is also the unit's voting power. A 1,400-square-foot unit with 2.8% carries more than a studio with 1.1%. Count that vote by headcount and the result can be wrong. Below: the 2026 tools that say they handle the weighting.

TL;DR — the verdict

• You need one election run right, on top of the software you already use: Vote.Direct, VotingPRO or VoteAlly. All three describe per-unit weights on their own sites.
• You want weighted votes inside the platform that runs the association: Proprietio, Condo Control or PayHOA.
• You vote live, in a meeting, with weights per attendee: MeetingPulse.
• Before anything else: read your declaration and bylaws for the voting basis (percentage interest, one vote per unit or lot, one per member), then confirm the tool can express it.

Quick-pick by situation

• Condo where each unit carries its own percentage interest → Vote.Direct, VotingPRO, VoteAlly, Condo Control or Proprietio. Each says it takes a weight per unit.
• HOA with one vote per lot → most tools work. Weighting is not the hard part; notice, quorum and the record are.
• Housing co-op with one member, one vote → Proprietio counts co-op ballots one per member; in a tool that takes a weight per voter, give everyone the same weight.
• You need anonymous ballots → Vote.Direct, PayHOA. Both describe an anonymous or private mode on their pages.
• A passed vote should turn into a billed special assessment → Proprietio.
• Annual meeting with owners in the room and online → MeetingPulse or VotingPRO (VotingPRO offers optional on-site voting kiosks).

The shortlist (7 tools)

1. Vote.Direct

Best at: Elections where the weighting must be visible and defensible. Its HOA page says you assign ownership shares by CSV, results are calculated by weight, and it displays both weighted and unweighted percentages. An owner of several units can vote each unit separately when your documents call for it. It offers an anonymous mode and a sealed-ballot mode, and records every ballot issued and vote recorded in a SHA-256 hash chain. vote.direct/use-cases/hoa

Not for: Running the association day to day; dues and documents live elsewhere.

Gotcha: Its own page says notices, inspectors, paper alternatives and counsel are handled separately, and that the quorum threshold may come from statute or your documents, for a person to confirm. Plan who owns those steps.

Pricing: published on their site.

2. VotingPRO

Best at: Associations that want an HOA and condo voting service built around how elections run. Its FAQ says votes can be weighted by unit, square footage or ownership percentage, depending on your governing documents, calculated automatically. Owners can authorize a proxy, tracked like any other vote; quorum is tracked live; every vote is logged and exportable. Optional on-site kiosks give an in-person option beside online voting. voting-pro.com

Not for: Accounting, dues and owner ledgers; it is built for the vote.

Gotcha: The page we read does not describe secret ballots. If your documents require one, ask before you book.

3. VoteAlly

Best at: Weighting that holds up in an audit. VoteAlly says weights can reflect ownership percentage, unit entitlement or share count; it applies them at the time of voting and stores each voter's weight on the ballot, so a later change to the roll does not change a past tally. The audit export carries the weight data. voteally.com — weighted voting for HOA and condo elections

Not for: Proxy-heavy online ballots. Its page describes proxy delegation for Meeting sessions, not for every session type.

Gotcha: The page does not mention quorum; confirm how turnout is reported.

4. Proprietio

Best at: Boards and management companies that want the vote, the money and the record in one place. Owner-roll votes are weighted by each unit owner's ownership share; a housing co-op counts one vote per member. The vote belongs to the unit, so co-owners of one unit cast it once. Quorum and pass-percent are computed automatically (configurable per board), and closing the vote leaves a permanent, time-stamped decision record. Owners can vote by proxy. Board elections run on the same weights. A passed CapEx or special-assessment vote creates a draft special assessment, pre-split across the units, which the board reviews and posts; owners then pay online by card or ACH. Terms adapt for Canadian condominium corporations, BC strata and Quebec syndicats. proprietio.com/for-hoa-boards

Not for: An association that wants to keep its current management software and just needs one election run. Proprietio is a full board platform, so a dedicated election service above is the lighter fit.

Gotcha: Our board page does not describe secret ballots, mailed paper ballots or an independent inspector of elections. If your documents require any of them, check in the trial before you schedule the vote. Weights come from the ownership share entered for each unit, so load the percentages from your declaration first.

Pricing: flat monthly price per plan, on /pricing; 15-day free trial, no card to start.

5. Condo Control

Best at: Condo communities that want voting next to the rest of building operations. Its proxy-voting page says it supports one-unit-one-vote communities as well as weighted voting by ownership percentage or shares, and that once each unit's weight is uploaded the platform applies it to quorum calculations, with real-time quorum tracking by voting power or shares. Owners can complete proxy forms from any device. condocontrol.com — proxy voting

Not for: A one-off election with no wider platform rollout.

Gotcha: The page we read covers proxy voting; its e-voting module has its own page. Confirm the same weights carry through to the electronic ballots you plan to run.

6. PayHOA

Best at: Self-managed HOAs that want voting inside their HOA software. Its voting page says you can count one vote per unit or give units a weighted vote, set a quorum threshold, keep votes private, and run elections with candidates as choices. PayHOA can print and mail each unit a letter with a QR code so owners vote online; results go out by email, CSV, the owner portal or a PDF report. payhoa.com — voting and surveys

Not for: Associations that rely on proxies without asking first; its voting page does not mention them.

Gotcha: The page describes weights set by category, each with a percentage. If every unit in your declaration carries a different percentage interest, ask how that maps onto categories.

7. MeetingPulse

Best at: Live votes at an annual or special meeting. Its help center says each attendee's vote is multiplied by their weight, set in the attendee upload, and names HOA meetings, associations and co-ops as common uses. Weighted voting can be combined with proxy voting. help.meetingpulse.net — weighted voting

Not for: Owner ledgers, assessments or document storage. It is a meeting and polling tool.

Gotcha: Weighted voting requires Custom Access codes to be enabled; without them, every attendee votes with a weight of 1.

Comparison

What weighted HOA voting software needs

• A weight per unit, from the declaration. Percentage interest, unit entitlement, square footage or shares — the tool must take the number your documents use, not a rounded guess.
• One vote per unit, not per owner. Two co-owners of one unit should not double its weight.
• Quorum counted in the same unit as the vote. If votes are weighted, quorum usually is too; a headcount quorum on a weighted vote can contradict your bylaws.
• Proxies that carry the grantor's weight, and a direct vote by the owner that overrides the proxy.
• A record you can hand to an owner who disputes the result: who was eligible, what weight each ballot carried, when it was cast.
• Your notice rules, including paper for owners without email.

Electronic voting itself has to be allowed. Whether it is depends on your governing documents and on your state or provincial law, and the rules on notice, secret ballots and inspectors vary from one place to the next. Read your declaration and bylaws, and ask your association attorney before you rely on an online ballot. This guide is not legal advice.

FAQ

Does every HOA platform weight votes? No. PerfectHOA's own voting page, for example, says each unit gets one ballot today, shared by the unit's owners (perfecthoa.com). That fits an HOA with one vote per lot. If your declaration uses percentage interests, ask the vendor directly.

Are there other election tools that accept a weight per voter? Yes. OpaVote says you can weight voters by the square footage of their unit or other criteria, and explains converting condo percentage shares into whole-number weights (opavote.com). ElectionChamp lets you add a weight column to the voter list (electionchamp.com).

Can the result of a weighted vote become a special assessment automatically? In Proprietio, a passed CapEx or special-assessment vote creates a draft special assessment, pre-split across the units, for the board to review and post. With a standalone election tool, the board posts the assessment in its accounting system itself.

Can we move our association's data to Proprietio? Yes. Our team moves units, balances, ledger history and documents from your exports. Free migration is included on every annual plan and on every plan from Growth up. How the migration works.

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Running a condo, HOA or co-op board that votes by ownership share? See Proprietio for HOA boards or book a demo — weighted votes, assessments and the decision record in one place. 15-day free trial, no card to start.