Proprietio vs TenantCloud
An honest comparison — features, pricing, where each platform genuinely wins. Last verified 2026-07-06.
You self-manage 1–25 doors, you want a $0-to-start free tier plus cheap paid tiers, a modern tenant portal, and listing syndication — and you can live with simplified reporting and a heavier operator UI.
You're growing past ~25 doors, you need real accounting (double-entry GL, 1099s, QuickBooks sync), AI features, HOA / commercial / bilingual EN/ES workflows, an owner portal on every plan, or flat predictable pricing instead of tier-and-feature-gate creep.
Our plans, by portfolio size
Every Proprietio plan and its price. For TenantCloud’s own prices, see their pricing page. pricing
Your first unit — fully managed, on us.
- 1 unit
- Lease & tenant record
- Rent receipts (quittances)
- Rent tracking
- Online rent collection — $4.99 in months used
- 1 owner seat
- On approval — no credit card
- Web app (no mobile app)
Single-property landlords getting started.
- Up to 10 units
- Free migration through your Magic Link on annual billing
- All payment methods (Stripe, Zelle, Venmo, Wire, Check)
- Tenant portal
- iOS apps for residents and staff
- Owner portal — basic (1 owner, monthly statements)
- Lease & maintenance tracking
- Custom Offers + Sales Pipeline (basic)
- Email support
- 0% platform fee on rent — you keep 100%
Small landlords with a few buildings.
- Up to 50 units
- Free migration through your Magic Link on annual billing
- Everything in Lite, plus:
- Your own logo & brand color
- Owner portal — magic-link + monthly statements (unlimited owners)
- Automated rent reminders + late fees
- GL accounting
- Lease history + activity feed
- Priority email support
- Stripe convenience fee pass-through (tenant pays card fees)
Small PMC managing for multiple owners.
- Up to 250 units
- Free migration through your Magic Link, live in 7 days
- Everything in Standard, plus:
- ChatGPT connector (MCP)
- 1099 forms
- AI lease drafting + clause editor
- AI leasing chat & lead nurturing — you approve every message
- Collections AI & renewal drafts + resident SentimentAI
- Custom contract upload
- Owner portal + per-LLC Stripe Connect payouts
- Pipeline reporting + intent detection
- Property inspections
- Live chat support
Growing PMC that has outgrown 250 units.
- Up to 500 units
- Free migration through your Magic Link, first 250 units and 25 buildings
- Everything in Growth, plus:
- Twice the units of Growth
- 15 owner & manager seats
- 60 e-signatures / month included
Mid-size PMC, up to 750 units.
- Up to 750 units
- Free migration through your Magic Link, first 250 units and 25 buildings
- Everything in Growth Plus, plus:
- 20 owner & manager seats
- 80 e-signatures / month included
- 15% off every add-on pack
Established PMC with advanced ops — top self-serve tier.
- Up to 1,000 units
- Free migration through your Magic Link, first 250 units and 25 buildings
- Everything in Advanced, plus:
- Public agency website ($39/mo value — free at this tier)
- Owner portal + per-LLC payouts + investor-grade reports
- Custom domain (yourcompany.com)
- White-label tenant emails
- SSO (Google/SAML)
- Workflow automations
- Bank reconciliation (Plaid)
- QuickBooks Sync
- Phone & Slack support
- Beyond 1,000 units? Scale / Portfolio / Enterprise (sales-led)
Your portfolio keeps growing? You stay on Proprietio.
Volume pricing, quoted to your portfolio — no per-door tax.
Per-door pricing on a declining volume schedule — quoted by sales, tailored to your portfolio.
15 categories compared
| Feature | Proprietio | TenantCloud | Winner |
|---|---|---|---|
| Free plan / trial | 15-day trial, no card to start | 45-day free trial; no free-forever plan | TenantCloud |
| Tenant screening | $35 pass-through (TransUnion) | $30–$40/application (TransUnion + Asurint), applicant-paid | Tie |
| Rent collection / payment methods | ACH 0% platform fee + card | ACH (per-transaction) + card (percent) via own processor | Proprietio |
| Accounting / general ledger | Double-entry GL, Standard+ | Income/expense + Schedule E + 1099-NEC/MISC; not full double-entry GL | Proprietio |
| QuickBooks sync | Pro+ bidirectional | QuickBooks Online one-way export (Growth+) | Proprietio |
| AI features (lease / bill scan / triage) | Lease $3, bill scan $0.50, triage $1 | Not advertised | Proprietio |
| Listing syndication | Included | Included on paid tiers (Zillow network) | Tie |
| Tenant + operator mobile apps | Mobile-optimized PWA, installable | Native tenant + operator apps (TenantCloud Pro, iOS/Android) | Tie |
| HOA / association workflow | Dedicated product line | No HOA/association support (dues as a line item only) | Proprietio |
| Commercial real estate | Dedicated tier ($199 → custom) | Not modeled (no CAM / escalations / percentage rent) | Proprietio |
| Bilingual EN/ES (lease + portal) | Full product line, §1632 | English-first, no native Spanish | Proprietio |
| Owner portal / owner reporting | Yes, all plans | Owner portal + statements on higher tiers (lighter) | Proprietio |
| Support | Live chat (Growth+), phone (Pro+) | Mostly email/chat | Proprietio |
| Open / public API | In pilot (2026-Q2) | Public REST API (PAT) + Zapier (Business) | TenantCloud |
| AI assistant via MCP (ChatGPT) | Yes — live MCP connector | Not available | Proprietio |
Where TenantCloud wins
- Modern tenant experience. The tenant portal and app are described as modern, fast, and easy on the eyes.
- Listing syndication included. Paid tiers push listings to the Zillow network with an integrated application pipeline.
- Public API + Zapier. A documented REST API (personal access token) and a native Zapier integration on the Business plan — Proprietio's public API is still in pilot.
Where Proprietio wins
- Real accounting depth. Built-in double-entry GL plus 1099 forms and bidirectional QuickBooks Online sync. TenantCloud does income/expense + Schedule E + 1099s, with a one-way QuickBooks export.
- AI features built in. Lease drafting, bill-scan-from-photo, and maintenance triage. TenantCloud advertises no AI tooling.
- Specialized verticals. Dedicated HOA, commercial-RE (CAM, escalations), and bilingual EN/ES with §1632 signed leases. TenantCloud has no HOA workflow, doesn't model commercial, and is English-first.
- Owner portal on every plan. Owner/investor reporting is standard on all Proprietio plans; on TenantCloud it's gated to higher tiers and lighter.
- Support reach. Live chat on Growth+ and phone on Pro, versus TenantCloud's mostly email/chat support.
Frequently asked
Is TenantCloud free?▾
Not anymore. TenantCloud retired its free-forever plan in a mid-2025 pricing overhaul. It now offers a paid Starter tier with unlimited units and a 45-day free trial to test the product before paying.
Does TenantCloud handle HOA or commercial portfolios?▾
No. TenantCloud has no dedicated HOA/association workflow (dues appear only as a line item), and it doesn't model commercial leases (no CAM, escalations, or percentage rent). Proprietio has dedicated HOA and commercial-RE product lines.
Can I migrate from TenantCloud to Proprietio?▾
Yes — export your tenants, leases, and payment history from TenantCloud as CSV. Stored documents travel less cleanly and may need some manual cleanup. You drop your exports in a private Magic Link and our team moves your portfolio for you: properties, units, tenants, leases, balances, ledger history and documents. Free on every annual plan, and on every plan from Growth up. Up to 250 units and 25 buildings, you are live in 7 days, counted from the day we receive your complete exports. If it takes us more than 14 days, your first month is free. Larger portfolio? We migrate it too: free for the first 250 units and 25 buildings, a fixed quote for the rest, and a go-live date agreed before we start.
Switching from TenantCloud? See the numbers for your portfolio.
Get a free, personalized audit — we map what you'd pay and gain moving off TenantCloud to Proprietio, based on your real doors and feature mix. Emailed in minutes, no sales call.
Try Proprietio free for 15 days. No card to start.
See whether the flat-tier math, the AI features, and the bilingual + HOA + commercial verticals actually fit your portfolio. Cancel anytime.